Here's a demand for payment template. Remember, everything in [BRACKETED ALL CAPS] needs to be replaced, and the ALL CAPS language needs to be deleted.

[INCLUDE THE FOLLOWING IN THE HEADER OR OTHERWISE ABOVE THE DATE] For Settlement Purposes Only

[DATE]


[CLIENT ADDRESS]

Via Certified Mail [NOTE: YOU SHOULD SEND THIS VIA CERTIFIED MAIL WITH RETURN RECEIPT. IF YOU GO TO SMALL CLAIMS COURT, YOU WILL NEED THIS.]

Re: DEMAND FOR PAYMENT, Contract # [insert number]

Dear [CLIENT NAME],

The purpose of this letter is to demand payment for debts owed to [YOUR NAME] (“Cartographer”) under the above-referenced [INSERT TYPE OF CONTRACT, SUCH AS COMMISSION AGREEMENT or COPYRIGHT LICENSE AGREEMENT] (the "Contract"). As stated in the Contract, you agreed to pay Cartographer in the amount of [INSERT PAYMENT AMOUNT]. To date, Cartographer has received [INSERT AMOUNTS RECEIVED] of the total required payment.

If you do not submit the payment, as required by the Contract, Cartographer will pursue all available rights and remedies, at law or in equity. Cartographer prefers to give [CLIENT NAME OR YOU] the opportunity to settle this matter informally before pursuing available remedies. Accordingly, to fully settle this matter, please (a) contact Cartographer within two (2) business days of your receipt of this letter to confirm receipt; and (b) remit payment for the amounts due to the Cartographer within ten (10) business days of your receipt of this letter.

Please note that if Cartographer is required to commence legal proceedings in order to secure repayment of the debt owed, this letter will be tendered as evidence of your failure to attempt to resolve this matter. Further, you may be liable for court costs, attorney’s fees, and damages.

Sincerely,

[YOUR NAME]
[YOUR ADDRESS]

Encl. [OPTIONAL: ENCLOSE COPY OF THE CONTRACT AND/OR INVOICE]